The Modern Library Defined

By Michael Feit | Librarians , Surveys

Cutting-edge…state-of-the-art…unconventional…using the most up-to-date techniques, technology and metrics…

While all these ideas are traits of the Modern Library, the first step to modernization really starts with you, the librarian. You need to be flexible in your approach and meet change head-on. Ask yourself, “How can I change my habits to actually facilitate change? How can I move out of my mindset of but we have always done it that way? What can I do differently to offer value to my organization and make them see me and my library in a new way?” While law firms have always depended on library and information professionals to support the research needs of their lawyers, the Modern Library is undergoing a paradigm shift. Success now depends on the library taking a more active role in the organization, to help support the day-to-day business of law.

While librarian skill sets remain the same, the methods used to apply those skills are vastly different from those of the past. The Modern Library is a nexus for interdepartmental support, including, but not an exhaustive list:

• Embracing new roles in Conflicts Support for new business intake
• Partnering with Marketing to provide competitive intelligence to support the RFP process
• Partnering with IT to identify and beta-test software
• Driving Knowledge Management

Be enthusiastic about new ideas. The Modern Library is a trendsetter, evaluating and embracing new techniques, ideas and technology to help support business processes.

It is no secret that the legal sector is in flux and change, which is the only constant in our organizations. There are changes we can forecast, and there are those we must be able to react to in order to function as a fiscally responsible unit in our organizations. The Modern Library, a business within a business, is not passive in its approach but rather utilizes metrics and analytics to forecast, predict and analyze data as changes occur.

Preparing and monitoring annual budgets and working with Finance on cost and recovery of client-related research are important fiscal initiatives. With the cost of resources continuing to rise, data-analysis tools such as Electronic Resource Management (ERM) are invaluable in analyzing usage, preparing for contract renewals and general collection development. No longer a nice-to-have tool, ERMs are essential as the Modern Library moves away from print towards virtualization.

Rather than be a target of downsizing or outsourcing, the Modern Library is innovative and forward-thinking. It strives to carve out new roles within the organization while showcasing the value of resources and staff.

Feit Consulting is interested in learning how modern you see your law library and what obstacles stand in the way of modernization. Click here to get started on our 15-minute survey.

One of the largest law firms goes sole-provider. Does this foretell the Wexis monopoly demise in the largest segment?

By Michael Feit | Sole Provider , White Papers

Today, over 50% of large law firms retain only Lexis or only Westlaw. Within large law, 21% of firms with over 500 attorneys have gone this route. However, recently White & Case shared their success with one provider for their legal information research. Does this change your view on considering the option? How does this shape your legal information strategy?

How should you proceed?

2) Whether or not your firm or organization has favorable pricing, this alone does not predetermine whether you should keep both vendors. It is worthwhile to assess the viability of sole-provider option. Develop a business case. If needed, check out this resource, the Sole Provider Viability Decision Guide.

3) Execute and implement. Consider hiring a consultant if you decide to make a change.

Regardless of the outcome, exploring the sole-provider option is a healthy step in revising your legal information strategy and can provide intelligence to enhance your tactics for upcoming negotiation. If you choose to do it alone, these resources are an advantage to legal information decision-makers toward which steps and considerations to include in the process.

How Feit Benchmarks

By Michael Feit | Contract Negotiations , Feit Consulting

Feit Consulting has legal-information market intelligence dating back to 2001. Each year, Feit Consulting conducts law firm interviews, audits, and surveys. In the last twelve months, we have connected with more than 200 firms, gathering a large array of intelligence to fine-tune our market view. Feit Consulting utilizes an observed median derived from these learnings when developing our benchmarks. The median is our opinion of the mid-mark data point by which half of the market is above and half is below.

Data is continually monitored and benchmarks are recalibrated by Feit Consulting’s Legal Information Research Team. Benchmarks will be tweaked when pertinent market changes take place, influencing the relative strength of each vendor. Pertinent market changes would include a significant new competitor, product features, content, changing preferences, and/or compelling pricing.

Feit Consulting does not disseminate firm-specific information, and is compliant with all signed non-disclosure agreements. Feit Consulting adheres to third-party consultant non-disclosure agreements, and in accordance, does not utilize nor aggregate client information.

Don’t Be a Hostage to Your Vendor

By Michael Feit | Contract Negotiations , Sole Provider , White Papers

Perhaps your firm or organization has always operated with both Lexis and Westlaw. The option of eliminating may seem foreign. For other firms or companies, perhaps the idea of eliminating a vendor came up to close to negotiation deadline.

There are options! You don’t need to be a hostage to your vendor if you have enough time to evaluate the options. The evaluation process in itself can prove fruitful, sharing pertinent information that can be used in the negotiation process.

There are a great number of elements to examine, from contracts to content, not to mention the strong reactions of users to fundamental system changes. Lexis and Westlaw have both successfully infiltrated law firms’ cultures and infrastructures over their many years of service.

Leveraging LinkedIn for Law Librarians

By Michael Feit | Best Practices , Librarians

Consider the value of using Linkedin, the largest professional network, as a tool in the modern library arsenal for both research and professional development.

Locate expert witnesses. Both Lexis and Westlaw have robust expert-witness information tools, but LinkedIn can supplement that research.  In the general search box, type “expert witness” and select people with the skills, which will pull up a listing of expert-witness profiles. You can then narrow your search by keyword, location, industries, etc., to help you find relevant profiles. In most cases, they will have a profile photograph. In addition, you can usually see their connections to better gauge if there might be a conflict of interest in hiring them.

Build your professional network. Add your colleagues, associates, and clients. Stay apprised of your connections’ updates, position changes, and work anniversaries. Need an introduction at a company or firm? Search for the company to see if you have any first-degree connections, and ask them for an introduction.

Perform due diligence on individuals. Many .aw librarians assist with performing background checks on potential clients and new employees. LinkedIn can be an important tool in that process. Depending on an individual’s content and volume of activity, you might gain powerful insights. Don’t forget to consider the candidate’s online recommendations, featured skills and endorsements.

Professional Development. LinkedIn is one of the easiest ways to stay abreast of the latest trends and news in your field and beyond. Follow companies, associations, and thought leaders/influencers to ensure your feed is full of relevant updates to keep you in the know.

Competitive Intelligence. Follow a company’s personnel announcements and highlighted new product features and introductions. Examine job postings for company growth. Don’t overlook LinkedIn for intel on private companies. By examining the number of employees listed and their titles and positions within their profiles, you can develop core insights into hard-to-find data.  

Determine who the employees were at a certain time in history. Have you been asked to find out who was working at a company or organization during a particular time period? Use the general search feature and filter by “past companies”, which will focus on all employees who worked at a particular entity. You can then cross-check the dates on individual profiles to determine who worked at the company during that time.

Join groups or create your own. Follow group conversations and chime in. This is a great way to showcase your expertise and contribute to the law librarianship field. If you don’t have LinkedIn Premium, join groups! This is a great workaround to be able to send free messages to people on LinkedIn within the same group that you aren’t connected to. There is a limit. You are only allowed to send 15 free 1:1 group messages to fellow group members each month. And if you create a group, group managers can send up to one group announcement per week to members who have chosen to receive such emails. Groups are also a great place to advertise job openings.

Client Development. Follow your firm’s top clients and any prospective clients to keep on top of any news they share via LinkedIn. Furthermore, receive alerts when they are mentioned in news articles. Monitoring client activity underscores LinkedIn’s worth as a cost-effective current awareness tool.

Identify contacts. Search for a company, and see a listing of employee profiles. You will be able to do a keyword search (title, first name, location, etc.) of all of its employees who have LinkedIn profiles.

Pull clean copies of an individual’s profile. Need to pull clean copies of profiles for a case, interview, or upcoming meeting? When you are in an individual’s profile, simply click on the three small dots to the right of the profile and click “save to PDF”. You can download this clean PDF, which contains a person’s educational background and work experience. Please note that this will not include the person’s profile picture.  

Create and share content. Share updates, photos, interesting articles or write your own. Use hashtags to optimize your user audience (e.g., #lawlibrarians). Hashtags are indexed by the social network and become searchable/discoverable by others.

Use LinkedIn Jobs. Need to post a library position? You can pay by setting a daily average budget, and you will only be charged for the number of job views you receive. Even if you aren’t in the job market, the job descriptions in job postings can give you ideas on how to innovate within your own organization. Have you had the same job title for the past 20 years? Maybe it’s time for a change. Job postings can give you great ideas.

Budgeting to Maximize ROI

By Michael Feit | Budgeting , Modern Law Library , Resources

Will you play it safe or take a risk for greater returns?  

The Modern Library requires individuals to change their mindset from maintaining the status quo and becoming open to new ways of doing things. Budget season is here. Now is the time to consider how you will shape your budget with new solutions to your organization’s anticipated changes in 2018.

• ERM (Electronic Resource management system): If your firm doesn’t already have an ERM, it may be time. Read more here.
• Content Aggregators: Influencing the firm’s bottom line with current awareness on clients and potential business.
• Library Membership Fees: Save on subscription costs, fill content gaps at a lesser cost, access to archival and historical collections and just-in-time document delivery.
• New Software: Consider software that offers newer efficiencies, extensive analysis and taming big data.
• Outside Services: Budgeting for value-added insights on those special projects, allocating funds for consultancy services or to purchase resources that will provide critical insights on pricing, creating efficiencies and library modernization to name a few. Tap into Feit Consulting’s white papers or other consultants’ resources.
• Conferences and Events: Be smart in which topic class or conference you decide to attend. Think about who may also attend as networking is as valuable as the content offered. Specialized topics covered by ILTA or the Ark Group offer valuable takeaways on timely topics that will affect your bottom line. Discounts available for multiple attendees from your organization.
• Staffing: Do your foresee a need to add staffing capacity? Will it be a short-term need or long-term? Hiring temporary or permanent staff is one option as well as outsourcing depending on how each option delivers return on the expense.